Processes of Building a Quality Team - Recruit, Select, Develop, Manage and Motivate
When you get the right person for the job, they are fun to work with, easier to train, start producing faster, have higher morale and fit better with the team. If you get the wrong person, you suddenly become an inferior trainer and manager. You work a lot harder, but your effort is not as well received. The selection of the right people enhances all your time, effort and energy as a professional manager.
We have spoken before that power comes from being clear. We need to have clarity on the unique character of our job as a professional manager in order to build powerful teams.
“Character is like a tree and reputation like its shadow. The shadow is what we think of it; the tree is the real thing.”
The key words of a manager’s job description are to build a team of people capable of achieving personal and corporate goals. Once again, the verb is to build, so your success and the way you are going to be evaluated in life – – for the rest of your life – – is going to be based upon your ability to build a team of people capable of achieving personal and corporate goals. When you can do that, you are a successful manager. When you do that, you are powerful in any profession. If you can’t do that , you are in a rocking chair. By being in a rocking chair, we mean it gives you something to do but it doesn’t get you anywhere.
We go back and forth, etc. If you don’t have that capacity to build, you are in deep trouble. Your job as a manager is to build quality organization. You will not get it done with quantity! When you take a loss on every deal, you will not make it up on volume! When you work with marginal people, you will not make it up by having more and more marginal people. The essence of what you do is to build a quality organization. Let’s be clear: Your mission is “to build.”
Do You Have People Problems?
More time, effort and energy are spent on the “people problems” of an organization than are spent on its primary mission! They are rarely solved. Usually, they are just treated, and endured. In fact, they are often not clearly defined so they can be solved. For example, if several different supervisors or managers were asked if there were problems in a particular unit or department, you could possibly get a different answer from each one. You would hear things like we have a leadership problem, we have a communication problem, we have a personality problem, we have a training problem, or we have a motivation problem. Upon observing the same problem situation, different managers could give you very different answers depending on their background, training or responsibility. These “people problems” – leadership, communication, personality, training, motivation – occur continually and in every organization.
Let’s Consider A New Approach
The differences between each of these problems are much less than what they have in common. The cause is our failure to recognize the natural differences between the thinking and working styles of the people involved.
Some people naturally develop a preference to sequential analysis. Some have a natural bias for associating synthesis, and still others have a particular combination of the two. Of course, we all use some of each style at different times, but it is also true that as skills develop, specialization increases. Typically, the best associates know very well how they do their best work and what conditions are necessary for them to function at their best. What most people don’t realize is that the thinking styles of people are functionally different. When two people with opposite behavioral styles focus on the same problem, there will be an apparent conflict. Since each is looking for exact agreement, they don’t recognize the reciprocal relationship or agreement of their ideas.
Let’s take a look at something you and I have day-to-day control over – our personal leadership. Leadership is a term that is suggestive of revolutions and lofty positions of power, but it is more than that. Leadership implies team work, recruiting, and selecting the right people and creating a culture so the team can achieve performance levels of excellence. It is well worth your time to think about leadership – what works and what does not. Let’s examine the three recognized styles of leadership.
First, there is the autocratic leader. This is the individual who rules with absolute power and unlimited authority. “There is only one way it is to be done! That’s my way!” This person is communicating a message of dominance. There is usually no formal policy or decision-making procedure. The person in command makes all the decisions and sets the policy as they go along. There is a complete disregard for human needs and the lack of opportunity for individual expression.
Surprisingly, this brand of leadership is enormously effective in some situations. We see it, again and again, mostly in small businesses starting “bare-bones” with nothing going for them but the drive and tenacity of the founder. Through sheer determination, gutsy fortitude and lots of sweat, blood, and tears, they get it done. It is a Horatio Alger type of story – a person who grinds it out and a prosperous new company blossoms.
But, the rugged individualism can not be shut-off. The trailblazer can not let go. The organization, fresh and eager as it is, is often smothered by the iron will of the autocratic leader. Such a leader will drain off the creative juices of challenge, the inspired efforts and the synergy of collective hopes and dreams. When the leader is gone, where does a replacement come from? All that is left are the battered ghosts of people existing in hopeless resignation and subdued depression with only the vision of making it to retirement.
The opposite of the autocratic leader is the laissez-faire leader. Laissez-faire is a French expression which comes from “let alone.” Basically, that is what this style of leader does. It is almost total absence of leadership. The individual offers no help, guidance, or support of any kind. Often, the so-called leader is rarely seen.
This too is effective under certain circumstances. Some people work best under this type of direction. They say “Give me a job to do and then go away, and let me do it my own way.” One of the difficulties is that their way may not be the best way. Then too, these people are loners. They are not team players so this type of leadership is like the autocratic in that it is limiting, regressive and does not begin to extract the full potential of the leadership position.
“Every great and commanding moment in the annals of the world is the triumph of some enthusiasm.”
Ralph Waldo Emerson
This leaves us with the third type of leader – the democratic leader. This is a person who draws his people together, gaining their willing cooperation by enabling them to feel a part of what is being done.
Your perception of another person’s work is filtered through your own stle of behavior, and if it is not the same, your evaluation can have a negative bias. Different behavioral styles are often mistakenly interpreted as stubbornness, stupidity, irresponsibility, empire building and other negative behavior. The natural way of working for one person may be frustrating or even threatening to another.
The dynamics of the primary components of any organization – leaders, associates, tasks – can be analyzed along the dimensions of behavioral style. Leaders have particular cognizant styles in the way they solve problems and give direction. Associates also have particular styles in the way they understand directions and organize their work. Specific tasks as well have an explicit organizational structure. Interestingly, we have at this juncture a three sided triangular relationship: Leaders, associates, and tasks.
When people problems are viewed from the prospective of behavioral styles, new insights are available and often solutions are apparent when you understand and use “behavioral style thinking.” You can shift the negative emphasis of conflict management to conflict prevention if you understand the patterns of behavior that cause these problems.
Research has identified two leadership dimensions: Tasks and people orientation. Concern for tasks is a behavioral trait. Concern for people is a behavioral trait. However, the behavioral style approach is more powerful than the traditional task and people concepts because it reveals the unique patterns of leadership thinking rather than just the attitudinal and decision-making preferences. “Behavioral style thinking” reveals that exact structure necessary in a leader / associate relationship.
It is important to remember that if a leader and an associate have different behavioral styles, there is a great probability that there will be a misunderstanding when they communicate with each other. Research in this area shows that each behavioral style has different priorities in the kind of information that is necessary and in the organization of that information. These behavioral prerequisites must be met if a message is to be received, understood and acted upon.
Some refer to this style of leadership as participatory management. Studies indicate that it is as much as thirty percent more effective in terms of productivity as the other two styles.
Leading by the democratic process can be explained in this axiom:
“To the degree you give others what they need, will they give you what you need.”
So you see, authority is a poor substitute for leadership. The most influential leader is the one who has willing followers. Those who feel good about who they are following. Think about that. Aren’t you attracted to others not for who they are but how they make you feel? Leadership is an attitude that brings all sides and ideals of the group together in order to successfully complete an endeavor.